Overview
Bookkeeper/Insurance – Compliance Administrator- EL Jobs in East London, South Africa at E2E Staffing (PTY) LTD
Position: Bookkeeper/ Insurance – Compliance Administrator- EL
Key Accountabilities:
Maintenance Admin:
Print & Prepare Invoices for Finance
Update Repairs & Maintenance spreadsheet.
Following up on outstanding invoices.
Follow up on Dispute Invoices
Prepare Credit Notes for Finance
Follow up on all queries for Retailers
Maintenance Fueled System:
GL Codes
All invoices received by day and authorized by GM Facilities and Projects need to be prepared for costing or no costing. This needs to be added by all task invoices received for GM Facilities and Projects to approve for payments
Obligation Cost:
Prepare for GM Facilities and Projects to Authorize
Make Changes if mine was incorrect and change on spreadsheet
Prepare for Debtors to Invoice the Retailers
GM Facilities and Projects to Authorize for Compliance Administrator to print task for the costing for Retailers (this needs to be sent with invoice to finance)
Debtors to mail me the invoices for me to sign off and add Invoices numbers to the spreadsheet
Insurance administration:
Receive incident forms or pick up insurance jobs on the Maintenance Fueled System
Request the necessary supporting documents from the Cluster Managers that are needed for the claim
Complete the claims forms and submit same to Insurance broker within 7 days of the incident or on receiving the incident form if longer than that
Follow up on quotations from Maintenance Cluster Managers as per the value of the claim
Receive insurance company instructions on which quote has been approved
Inform the Maintenance Cluster Manager of same for them to appoint the supplier
Once work is completed on Maintenance Fueled System finalise the claim by doing GL Codes, invoicing and providing proof to insurance broker
Company Vehicles Insurance Claims send in the necessary documents to Insurance broker as required
Add to Spreadsheet
Payments received for claims and make copies for Creditors
Ad-hoc duties
Experience and Qualifications:
Matric / Grade 12
Bookkeeping qualification with 3 – 5 years experience.
A clean credit history
High attention to detail
Ability to meet deadlines
Strong aptitude for figures
Verbal and written communication skills
Reliable and trustworthy
Problem solving skills
Corporate values
Process Orientation
Computer Packages/Systems:
Proficiency in use of the computer (Microsoft Office)
Sound knowledge of spreadsheets (EXCEL)
Title: Bookkeeper/Insurance – Compliance Administrator- EL
Company: E2E Staffing (PTY) LTD
Location: East London, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry), Finance & Banking (Office Administrator/ Coordinator)
