Overview
Assistant Tender Manager Jobs in Midrand, South Africa at SPEC-Africa
Location
Midrand
Reporting to
Commercial Manager / Tender Manager / Chief Commercial Officer
Purpose of the Position
The Assistant Tender Manager is responsible for supporting the Commercial Manager, Tender Manager and Chief Commercial Officer with the planning, coordination, review and submission of tenders, proposals, quotations, expressions of interest and commercial submissions. The role requires a detail‑focused and commercially aware individual with experience in the construction industry, who can coordinate tender inputs from multiple departments, review tender requirements, identify risks, manage deadlines and ensure that submissions are complete, compliant, competitive and professionally presented.
The Assistant Tender Manager acts as the link between tender administration, estimating, quantity surveying, operations, procurement, compliance, commercial and management, ensuring that each tender is properly controlled from opportunity identification through to submission and handover.
Key Responsibilities Tender Planning and Coordination
- Assist with managing the tender process from opportunity identification to final submission.
- Review tender documents and prepare summaries of scope, mandatory requirements, functionality requirements, submission requirements, returnables, briefing dates and deadlines.
- Prepare tender programmes, internal timelines and submission schedules.
- Allocate tender‑related tasks to the relevant internal team members and follow up on progress.
- Coordinate tender inputs from Commercial, Estimating, Quantity Surveying, Design, Operations, Procurement, Legal, Finance, Health and Safety, Human Resources and Administration.
- Arrange internal tender review meetings where required.
- Ensure that tender clarifications, addenda and client communications are distributed to the relevant internal departments.
- Monitor tender progress and escalate risks, delays or missing information to the Commercial Manager, Tender Manager or Chief Commercial Officer.
- Ensure that tenders are compiled, checked, reviewed and submitted on time.
Tender Review and Compliance
- Review tender documents to ensure that all mandatory requirements and returnables are identified and addressed.
- Check tender submissions for completeness, accuracy, consistency, formatting and professional presentation.
- Ensure that all required signatures, stamps, declarations, schedules, forms, certificates and supporting documents are included.
- Review compliance documents and ensure that company information is current and suitable for submission.
- Ensure that Construction Industry Development Board, Broad‑Based Black Economic Empowerment, tax compliance, safety, insurance, accreditation and company documentation is included where required.
- Ensure that tender submissions comply with client instructions and company procedures.
- Assist with ensuring that Quality Management System requirements are followed during the tender process.
- Maintain quality control over tender files and submission packs.
Commercial and Technical Tender Support
- Assist the Commercial Manager and Tender Manager with tender strategy, feasibility reviews and bid/no‑bid preparation.
- Assist with identifying tender risks, commercial concerns, unclear scope items, abnormal requirements, contractual concerns and unrealistic timelines.
- Coordinate technical inputs, method statements, project experience, organograms, programmes, resource schedules and capability information.
- Assist with compiling proposal narratives, executive summaries, company experience sections and project‑specific responses.
- Coordinate with Estimating and Quantity Surveying teams to ensure that pricing schedules, bills of quantities and commercial information are correctly included.
- Assist with requesting and tracking supplier and subcontractor quotations where required.
- Ensure that pricing assumptions, exclusions, qualifications and clarifications are properly recorded where applicable.
- Assist with tender handover documentation after award.
Tender Register, Reporting and Pipeline Management
- Maintain oversight of the tender register and ensure that all opportunities are recorded and updated.
- Track tender status, briefing dates,…
Title: Assistant Tender Manager
Company: SPEC-Africa
Location: Midrand, South Africa
Category: