Overview
Assistant Inventory Administrator (Data & Procurement Support) Jobs in Cape Town, Western Cape, South Africa at AL & CD Ashley
Title: Assistant Inventory Administrator (Data & Procurement Support)
Company: AL & CD Ashley
Location: Cape Town, Western Cape, South Africa
About Us:
We are a leading importer and distributor of premium homeware and kitchenware brands in South Africa. Representing a portfolio of well-known international brands, we supply both retail and HoReCa channels across Southern Africa.
Job Overview:
We are looking for a detail-oriented and tech-savvy Assistant Inventory Administrator to support our purchasing, logistics, and data management functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data, and has strong Excel knowledge. The position is hybrid, requiring both remote and in-office work.
This is a fixed-term 6-month contract, with the possibility of extension based on performance and business needs. This is an entry-level position and salary level. The successful candidate will report directly to the Head of Inventory.
Key Responsibilities:
- Capture, update, and maintain accurate data across internal systems and spreadsheets
- Manage and analyse data using Microsoft Excel functions (e.g., VLOOKUP/XLOOKUP)
- Assist with purchase order preparation & tracking
- Support shipping and logistics processes, including shipment tracking and documentation
- Maintain and update supplier and product records
- Assist with basic accounting-related tasks such as setting up new products
- Generate reports to support procurement, stock planning, and operations
- Perform general administrative duties to support the Inventory team
- Ensure all documentation is accurate, up to date, and properly filed (digital and physical)
- Identify process inefficiencies and suggest improvements
Minimum Requirements:
- 1–3 years’ experience in an administrative or data capturing and processing role
- Proficient in Microsoft Excel and general computer literacy
- Experience working with multiple systems or software platforms
- Valid driver’s license
- Reliable home internet/WiFi setup for hybrid work
Advantageous (Nice to have):
- Experience in purchasing, procurement, or supply chain environments
- Exposure to shipping/logistics processes
- Experience with accounting software / concepts (e.g., Sage, Xero, Pastel, or similar)
- Basic understanding of financial documents (invoices, POs, GRNs, etc.)
Key Competencies:
- High attention to detail and accuracy
- Strong organisational and time management skills
- Ability to work independently and meet deadlines
- Good communication skills (written and verbal)
- Problem-solving mindset and willingness to learn
Working Conditions:
- Hybrid working model (remote + office-based)
- Standard business hours, with flexibility required during peak periods