Aircraft Records Supervisor

Overview

Aircraft Records Supervisor Jobs in City of Johannesburg, Gauteng, South Africa at FlySafair

Title: Aircraft Records Supervisor

Company: FlySafair

Location: City of Johannesburg, Gauteng, South Africa

• Supervise and coordinate daily operations of the aircraft records team, including assigning tasks and monitoring work output;
• Ensure timely and accurate capture, filing, scanning, and archiving of aircraft technical records (e.g., logbooks, work packs, component histories);
• Maintain digital and physical aircraft records in accordance with regulatory and company retention requirements;
• Monitor the quality assurance of maintenance documentation to ensure completeness and accuracy prior to archiving;
• Ensure compliance with CAA regulations, ICAO, EASA, or FAA standards (as applicable);
• Assist with internal and external audits, regulatory inspections, and compliance reviews by preparing required records and documentation;
• Identify and report discrepancies or documentation gaps that may affect airworthiness;
• Support the implementation and maintenance of electronic records management systems (e.g.TRAX);
• Continuously improve documentation workflows to enhance accuracy, traceability, and efficiency;
• Coordinate with IT and Technical Services to ensure aircraft data integrity is maintained across platforms;
• Compile and distribute reports related to aircraft status, record discrepancies, and audit findings;
• Liaise with Planning, Maintenance, Quality Assurance, and Airworthiness departments regarding record-keeping requirements;
• Respond to aircraft documentation queries from leasing companies, auditors, or regulatory bodies during inspections, redelivery, or aircraft transitions;
• Maintain knowledge of relevant regulations, policies and guidelines;
• Adhere to statutory regulations, organisational standards, policies and procedures;
• Report non-compliance and implement corrective actions to ensure compliance;
• Guide, mentor, and review the work of the team, providing constructive feedback and delegating tasks effectively;
• Encourage, promote, and embody a spirit of teamwork;
• Assess and optimise the performance of direct reports;
• Guide, support and develop direct reports;
• Build and maintain strong, long-term relationships with key internal and external stakeholders to support effective collaboration;
• Proactively engage with stakeholders to understand their needs, address concerns, and identify opportunities for process or service improvement.
• Grade 12 or Equivalent (Essential);
• Certificate in maintenance planning (Essential);
• Diploma/Degree in Aviation Maintenance, Aircraft Engineering, or Records Management (Advantageous);
• Technical trade in aviation (Advantageous);
• Minimum of 7 years’ in aircraft records management, of which 2 years’ must have been Supervisory experience (Essential);
• Familiarity with aircraft maintenance tracking systems e.g. TRAX (Essential);
• Project Management experience (Essential);
• Willing to travel (Domestic and International);
• Be available after working hours, as and when required;
• Willing to work overtime;
• Knowledge and understanding of Microsoft Office suite (Outlook, Excel – PowerPoint, Word);
• Knowledge of airworthiness regulations, aircraft maintenance programs, and component traceability;
• Proficient in maintenance management systems (Essential).

Personal Attributes

• Excellent communication skills;
• Immaculate timekeeping;
• Planning and organizing skills;
• Interpersonal skills;
• Leadership skills;
• Professional;
• Integrity;
• Ethical;
• Compliance driven;
• Assertive;
• Able to work independently and in a team;
• Positive attitude;
• Collaborative;
• Willing and able to mentor/coach others;
• Deadline driven;
• Skilled in document control processes and aviation regulatory standards;
• Strong attention to detail and ability to identify discrepancies in technical records;
• Analytical thinking;
• Problem-solving skills.

Application Guideline

• Email applications will not be accepted;
• Preference will be given to members of under-represented designated groups;
• Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

FlySafair Reserves The Right

• Not to proceed with this vacancy;
• To appoint the selected candidates based on its operational requirements.

Closing Date: 25 June 2026

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