Overview
Administrator (Clinigen Lifecycle Services) Jobs in Pretoria, Gauteng, South Africa at Clinigen
Title: Administrator (Clinigen Lifecycle Services)
Company: Clinigen
Location: Pretoria, Gauteng, South Africa
We are looking for an experienced Administrator to provide essential administrative support to our global Clinigen Lifecycle Services (CLS) business unit. This role will involve collaborating closely with various teams to streamline billing processes, support project managers, and contribute to various administrative tasks across the CLS division.
The role encompasses the following responsibilities:
Financial Responsibilities:
Provide consolidated time data with rate calculations to the billing team in order to accurately invoice our clients
Collate and consolidate information on unit fees and additional charges for the billing team in order to accurately invoice our clients
Research and resolve client billing problems or issues
Support project managers with new project set up in both our Oracle billing system & time tracking tool
Support project managers with new client set up in our Oracle billing system
Maintenance and streamlining of information across billing and time tracking platforms
Support CLS team with setting up Purchase Orders and supplier’s invoices to ensure timely payments
Administrative Responsibilities
Provide administrative support across the CLS team
Support with CLS projects (such as Databasics time tracking tool) by working cross functionally with the CLS team
Schedule, co-ordinate, arrange internal and external meetings and take meeting minutes
Co-ordinate update of Pharmacovigilance System Master File by working with key stakeholders
Perform out of office hours testing for QPPV phone line and perform regular business continuity testing for PV
Monitoring of the PV mailboxes and forwarding communications to the relevant team members
Support with maintenance of the CLS specific procedures by raising document change request and working closely with author and quality team until finalisation
Format and finalise documents for sign-off
Files, stores and archives safety-related and regulatory data documentations in accordance with PV department and company policies and local requirements
Supports local PV audits and inspections including readiness activities and supports audits of business partners/vendors/clients as directed
Update and maintain CLS related spreadsheets/trackers.
Requirements
Previous administration experience (minimum 3-4 years).
Previous employment in Pharmaceuticals and/or Finance preferred.
Ability to build relationships with key stakeholders and external parties i.e., partners/distributors/service providers
Ability to work collaboratively within a matrix and/or cross- functional environment
Excellent attention to details and ability to work under pressure
Self-motivated and organised, with the ability to work unsupervised.
Excellent prioritisation and time management skills
Extensive knowledge of MS Office Applications and systems
Outstanding written, verbal and interpersonal communication skills
Excellent ability to handle multiple tasks in a fast-paced and constantly changing environment
Must be a team player and able to work collaboratively with others
