Overview
Administrator (Business Support) 6 Months Fixed Term Contract Jobs in Sandton, Gauteng, South Africa at Tsebo Solutions Group
Title: Administrator (Business Support) 6 Months Fixed Term Contract
Company: Tsebo Solutions Group
Location: Sandton, Gauteng, South Africa
Duties & Responsibilities
Administrative & Operational
- Support Provide administrative support to the Technical Manager and site management team
- Prepare, format, and maintain professional documentation and reports
- Maintain accurate filing systems (electronic and manual)
- Handle general office administration duties
Maintenance Coordination
- Create and maintain preventative maintenance schedules via the helpdesk system
- Log, track, and follow up on maintenance requests and service calls
- Monitor job completion and escalate delays where necessary
Contractor Management
- Coordinate contractors for maintenance work, including sourcing pricing and specifications
- Maintain an approved contractor database
- Monitor contractor performance and ensure adherence to requirements
Procurement & Financial Support
- Liaise with procurement regarding service requests and compliance processes
- Assist in reviewing monthly expenditure and reporting on variances
- Support cost control by monitoring work orders and contractor spend
Client & Stakeholder Support
- Support management in maintaining strong client relationships
- Respond to client queries and ensure timely resolution of service issues
- Contribute to service improvement initiatives
Compliance, Quality & Safety
- Support implementation of ISO standards (Quality, Environmental, Health & Safety)
- Assist in maintaining compliance with Occupational Health & Safety requirements
- Participate in site inspections, audits, and safety checks Help ensure audit scores meet minimum requirements (e.g., 75% target)
Continuous Improvement
- Identify areas for improvement during inspections and service delivery
- Support initiatives to improve operational efficiency and service quality
Skills and Competencies
- Strong administrative and organisational skills
- Effective verbal and written communication High attention to detail and accuracy
- Ability to prioritise and manage multiple tasks simultaneously
- Strong stakeholder engagement and interpersonal skills
- Proficiency in compiling reports and maintaining documentation
- Knowledge of contractor coordination and procurement processes
- Basic understanding of facilities management operations
- Ability to work independently and take initiative
Qualifications
Qualifications
- Grade 12 (Matric)
- Computer literacy (MS Office – Word, Excel, Outlook)
Experience
- 2–3 years’ experience in a similar administrative or facilities support role
- Experience working with service level agreements (SLAs)
- Exposure to customer service environments and contractor coordination