Overview
Administrative Officer Mastercard Foundation Scholars Program,Depa Jobs in Pretoria, South Africa at University of Pretoria
Position: Administrative Officer (3-year renewable contract), Mastercard Foundation Scholars Program,Depa[…]
Overview
UP Professional and Support
DEPARTMENT FOR EDUCATION INNOVATION
MASTERCARD FOUNDATION SCHOLARS PROGRAM
POST
TITLE:
ADMINISTRATIVE OFFICER (3-year renewable contract)
The University of Pretoria invites applications for this vacancy. The successful candidate will provide administrative coordination and operational support to the Scholars Program by managing records, logistics, communication, and compliance processes that enable the effective delivery of Scholar support services and program activities.
Responsibilities
- Develop and maintain electronic and manual filing systems for the Program, in compliance with UP data governance policies, the Protection of Personal Information Act (POPIA) and the Promotion of Access to Information Act (PAIA).
- Develop and maintain shared drives as a repository of information and policies for the Programme.
- Undertake general clerical and administrative tasks to support the maintenance of Program information as required.
- Manage the Senior Program Manager’s calendar, appointments and scheduling of meetings, and assist with scheduling for the Program Manager:
Operations as needed. - Book venues and arrange transportation and meals for internal and external events.
- Coordinate travel arrangements for Mastercard Foundation Scholars Program staff, including visas, tickets, airport transfers, and accommodation.
- Assist and support the finance officer in executing finance operations.
- Process claims for Mastercard Foundation Scholars and UP scholars through the HR system.
- Ensure confidentiality and security of the Scholars Programs’ files and filing system.
- Build and maintain relationships with relevant external stakeholders.
- Assist in coordinating recruitment, onboarding, orientation and Scholar support activities.
- Execute ad hoc tasks delegated by the Mastercard Foundation Scholars Senior Manager and Program Manager to ensure smooth program operations and continuous support to students.
Minimum Requirements
- NQF Level 6 Diploma in Office Administration, such as financial administration or office management, with three (3) years’ work experience in:
- Office/financial administration;
- Database management;
- Records management;
- Events management.
Required Competencies (Skills, Knowledge and Behavioural Attributes)
- Advanced knowledge in Information management;
- Advanced knowledge in event coordination;
- Advanced knowledge in project/financial management;
- Appropriate language and communication skills;
- Computer literacy (MS Word, advanced MS Excel, working in online/cloud environments);
- Ability to work independently but also function effectively as part of a team;
- Ability to produce high-quality work under pressure;
- Excellent interpersonal and conflict management skills;
- Adaptability and decisiveness;
- Organisational skills.
Added Advantages And Preferences
- Valid driver’s licence;
- A relevant degree;
- Additional certificates related to the core functions of the post, e.g. Project Management;
- Two (2) years’ working experience in a higher education environment;
- Two (2) years’ working experience in finance.
Application Process and Requirements
PLEASE NOTE:
All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process. The remuneration package is commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. Applicants are requested to apply online .ac.za and follow the link to Careers applying for this post, please attach:
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees who we have permission to contact.
Closing Date
CLOSING DATE: 29 July 2026
No application will be considered after the closing date or if it does not meet the minimum requirements.
Enquiries
Enquiries:
Ms Fikile Mabaso (fikile.mabaso.za) for application-related enquiries, and Dr Grace Ramafi (grace.ramafi.za) for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 30 September 2026, please accept that your application has been unsuccessful.
Equal Opportunity
The University of Pretoria is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan and goals, preference will be given to candidates from under-represented designated groups. All candidates who comply with the requirements for appointment are invited to apply and agree to verification of personal credentials as part of the selection process. The University reserves the right to not fill the advertised positions.
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Title: Administrative Officer Mastercard Foundation Scholars Program,Depa
Company: University of Pretoria
Location: Pretoria, South Africa
Category: