Overview
Administrative Officer (Acquisitions) (Hay level 11/B4) Jobs in Pretoria at South African Nuclear Energy Corporation
Administers the library acquisitions & orders, ensuring IN magic DBTWork (orders & users) database is maintained and uphold the library front desk.
Key Performance Areas
Library services
Maintain a general helpdesk and presence at the lending counter for efficient assistance to library users
Identify and locate publications requested by library users for materials in the library collection and provide accordingly to ensure effective service delivery
Checking books in and out at the front desk and audit outstanding books on a monthly basis.
Register new customers, maintaining and updating customer profiles on the DBTW user database
Maintaining library records on the DBTW loans database of books taken out and brought back.
Assisting customers with internet access and ensuring their technical needs are met.
Maintaining library records on the DBTW depot database of story books taken out and brought back
Scan newspapers daily for appropriate articles to contribute to the news review.
Managing inquiries over the counter and via email or telephone
Digitization of library collections to enhance access and improve preservation of library materials.
Adhoc tasks as needed
Compile departmental monthly statistics for submission to management
Procurement & Provisioning
Provide an effective acquisition service to the Necsa group in accordance with the policies and procedures.
Order books, media and electronic material via purchase requisition workflow and update on the DBTW orders database
Receive requested material, verify item for accuracy, and process books to ensure correctly categorised and labelled for lending purposes.
Coordinate the updating of emergency response and evacuation plan Add holdings to the DBTW catalogue database
Payment of invoices Workflow Procurement: Initiate Payment Requisition/ Procurement: Declare Invoice for Payment
Apply for petty cash when required.
Place orders for stationary and supplies with the relevant Necsa store, and for other orders with the SCM department.
Compliance to SHEQ
Comply to SHEQ and ISO standards (Audits), Customer and stakeholder & relations
Maintain P-1400 Health & Safety Committee
BBS observations monthly
Job Requirements
Key Knowledge & Skills
Excellent customer service skills
Excellent communication/language skills
Inmagic DB/Text WebPublisher Library systems and projects storage, transfer and application methodologies
Knowledge of relevant statutory requirements, i.e. the Nuclear Energy Act, National Library of South Africa Act (No. 92 of 1998), Promotion of Access to Information Act (PAIA)
Knowledge or Records Management
Knowledge of Necsa policies, processes and procedures
Competencies (Job Specific and Behavioral)
Good communicator and ability to communicate at all levels
Analytical thinking & attention to detail
Ability to anticipate & manage change (change agent)
Excellence orientation
Drive (Results orientation)
Organisational alertness
Holistic / Big Picture thinking
Building Business Relationships
Influencing & Negotiating
Programme & Project Management
Minimum Qualifications and Experience:
Certificate in Library & Information Science or equivalent.
Diploma in Library & Information Science will be added advantage.
Minimum 2-3 years’ experience in Library services.
Closing date: 28 March 2025.
CONTACT PERSON
Ms. Lebogang Mokwena
Tel: 012 305 4252 / 082 513 9574
Please apply online https://necsa.mcidirecthire.com/Internal/CurrentOpportunities before the closing date.
Important: Necsa Group is committed to Employment Equity when recruiting. Therefore, priority will be given to African Females, African Males, and people with disabilities, in support of achieving our Employment Equity targets.
GENERAL:
Should you not hear from us within 30 days of the closing date, please consider your application unsuccessful.
Title: Administrative Officer (Acquisitions) (Hay level 11/B4)
Company: South African Nuclear Energy Corporation
Location: Pretoria
