Overview

Administrative Assistant Jobs in Stellenbosch, Western Cape, South Africa at Stellenbosch University

Title: Administrative Assistant

Company: Stellenbosch University

Location: Stellenbosch, Western Cape, South Africa

Department Description/Departement Beskrywing

SUNCOM

Transport Services

Administrative Assistant (Post Level 11)

(Stellenbosch Campus)

Ref. KD/308/0726

Transport Services at Stellenbosch University (SU) provides transport solutions that support students, staff, visitors, and institutional operations through shuttle services, scheduled transport, special transport arrangements, and stakeholder transport requirements. The Administrative Assistant / Office Administration Manager provides critical administrative, coordination, and office management support to ensure efficient service delivery, effective stakeholder engagement, sound governance, and professional support to the Director and departmental operations.

SUNCOM

Vervoerdienste

Administratiewe Assistant (Posvlak 11)

(Stellenbosch-kampus)

Verw. KD/308/0726

Vervoerdienste by die Universiteit Stellenbosch (US) verskaf vervoeroplossings wat studente, personeel, besoekers en institusionele bedrywighede ondersteun deur pendeldienste, geskeduleerde vervoer, spesiale vervoerreëlings en belanghebbende-vervoervereistes.

Die Administratiewe Assistent / Kantooradministrasiebestuurder bied kritieke administratiewe, koördinerings- en kantoorbestuursondersteuning om doeltreffende dienslewering, effektiewe betrokkenheid van belanghebbendes, goeie bestuur (“governance”) en professionele ondersteuning aan die Direkteur en departementele bedrywighede te verseker.

    • Duties/Pligte

    • Managing the day-to-day administration and office operations of Transport Services.
    • Providing executive and personal assistant support to the Director, including diary management, travel arrangements, correspondence, meeting coordination, and document preparation.
    • Coordinating transport bookings and scheduling for students, staff, events, and stakeholders.
    • Managing departmental meetings, agendas, minutes, and administrative processes.
    • Maintaining accurate records, reports, transport schedules, invoices, compliance documentation, and operational information.
    • Supporting personnel administration, including leave administration, onboarding processes, staff records, organograms, and internal communications.
    • Assisting with transport-related enquiries and serving as a key administrative point of contact.
    • Supporting compliance, risk management, and policy implementation within the Department.
    • Maintaining transport databases, scheduling systems, and electronic records while ensuring compliance with data protection requirements.
    • Always providing professional customer service and stakeholder communication.
    • Bestuur die Vervoerdienste se dag-tot-dag administrasie en kantoorbedrywighede.
    • Verskaf uitvoerende en steun as persoonlike assistent aan die Direkteur, insluitend dagboekbestuur, die tref van reisreëlings, korrespondensie, koördinering van vergaderings, en die voorbereiding van dokumente.
    • Koördineer vervoer-besprekings en skedulering vir studente, personeel, geleenthede en belanghebbendes.
    • Bestuur departementele vergaderings, agendas, notules en administratiewe prosesse.
    • Handhaaf akkurate rekords, verslae, vervoer-roosters, fakture, voldoeningsdokumentasie, en operasionele inligting.
    • Ondersteuning van personeeladministrasie, insluitend verlofadministrasie, induksieprosesse, personeellêers, organisasiestrukture (organogramme) en interne kommunikasie.
    • Verleen bystand met vervoer-verwante navrae en dien as ‘n sleutel administratiewe
    • kontakpunt.
    • Ondersteuning van voldoening, risikobestuur en beleidsimplementering binne die Departement.
    • Instandhouding van vervoerdatabasisse, skeduleringstelsels en elektroniese rekords, terwyl voldoening aan databeskermingsvereistes verseker word.
    • Deurlopende verskaffing van professionele kliëntediens en kommunikasie met belanghebbendes.

    • Job Requirements/Pos Vereistes

    • A National Diploma in Office Administration, Transport Management, Logistics, Business Administration, or a related field.
    • At least three years’ administrative experience.
    • Experience within a transport, logistics, fleet management, or service delivery environment.
    • Advanced computer literacy, including MS Office applications.
    • Strong administrative, organisational, and record-keeping skills.
    • Excellent verbal and written communication skills in English and Afrikaans.
    • Strong customer service and stakeholder engagement skills.
    • Good planning, coordination, and time management abilities.
    • Basic understanding of financial and procurement processes.
    • Numerical accuracy and attention to detail.
    • ‘n Nasionale Diploma in Kantooradministrasie, Vervoerbestuur, Logistiek,
    • Besigheidsadministrasie, of ‘n verwante veld.
    • Minstens drie jaar se administratiewe ervaring.
    • Ervaring in ‘n vervoer-, logistiek-, vlootbestuur- of diensleweringsomgewing.
    • Gevorderde rekenaargeletterdheid, insluitend MS Office-toepassings.
    • Sterk administratiewe-, organisatoriese- en rekordhoudingsvaardighede.
    • Uitstekende mondelinge en skriftelike kommunikasievaardighede in Engels en Afrikaans.
    • Sterk kliëntediens- en belanghebbendebetrokkenheidsvaardighede.
    • Goeie beplanning-, koördinering- en tydsbestuursvaardighede.
    • Basiese begrip van finansiële en verkrygingsprosesse.
    • Numeriese akkuraatheid en aandag aan detail.

    • Recommendation/Aanbeveling

    Preference May Be Given To Candidates With

    • Knowledge of procurement and financial administration processes will be beneficial.
    • Experience within a higher education institution.
    • Knowledge of transport regulations and transport administration.
    • Knowledge of university systems and procedures.
    • Exposure to fleet administration and transport operations.
    • Experience supporting senior management in a personal assistant or executive support capacity.
    • A valid Code B driver’s licence.

    Voorkeur Kan Gegee Word Aan Kandidate Met

    • Kennis van verkrygings- en finansiële administrasieprosesse sal voordelig wees.
    • Ervaring binne ‘n hoëronderwysinstelling.
    • Kennis van vervoer regulasies en vervoeradministrasie.
    • Kennis van universiteitstelsels en -prosedures.
    • Blootstelling aan vlootadministrasie en vervoerbedrywighede.
    • Ervaring in die ondersteuning van senior bestuur in ‘n persoonlike assistent- of uitvoerende ondersteuningsrol.
    • `n Geldige Kode B-rybewys.

    • How To Apply/Hoe Om Aansoek Te Doen

    #PSS

    The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan.

    Stellenbosch University reserves the right not to make an appointment.

    Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement.

    Apply online at https://www.su.ac.za/en/careers-su by clicking “Apply now” at the top to the right of the page for the specific vacancy.

    The University reserves the right to investigate qualifications and conduct background checks on all candidates.

    If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.

    Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind, en aanstellings word ooreenkomstig die institusionele GI-plan gemaak.

    Die Universiteit Stellenbosch behou die reg voor om nie ‘n aanstelling te maak nie.

    U aansoek moet vergesel wees van ‘n volledige curriculum vitae (met die name en e¿posadresse van minstens drie referente) en moet die Universiteit voor of op die sluitingsdatum in die advertensie bereik.

    Doen aanlyn by https://www.su.ac.za/af/loopbane-us aansoek deur op “Apply now” regs boaan die bladsy vir die spesifieke vakature te klik.

    Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.

    Indien u nie binne vier tot ses weke na die sluitingsdatum van die Universiteit verneem nie, aanvaar asseblief dat u aansoek onsuksesvol was.

    • Enquiries/Navrae

    Enquiries about this post: Hein Swanepoel on 021 808 5309, or at [email protected]

    Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [email protected]

    Navrae oor hierdie pos: Hein Swanepoel on 021 808 5309, or at [email protected]

    Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Kliëntedienssentrum by 021 808 2753 (Stellenbosch), of 021 938 9636 (Tygerberg), of by [email protected]

    • CurrencyZAR Commencement Date01-Oct-2026 Closing Date07-Aug-2026 Amount of Travel Work At Home

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