Overview
Admin Controller (media installations) Jobs in Randburg, Gauteng at Zapop (Pty) Ltd
Full Job Description
Are you an admin guru looking for a new challenge? If you have a great eye for detail and fantastic organisational skills, then ZaPOP might be the ideal place for you!
We are looking for an Admin Coordinator to join our Operations team in Randburg.
You will be expected to control and maintain the administrative function of media campaign installations and removals, as well as surveys and feedback within the OPS team in the Randburg area. You will also be responsible for ensuring accurate stock control for the warehouse in this region.
Key Responsibilities:
Duties of the Admin Controller include (but are not limited to):
Installation administration
Check feedback on Booking System for completeness and accuracy (incl surveys).
Print and distribute instructions and distribution lists for following week.
Give timeous feedback to Sales Admin and Projects as and when required.
Download and save installation photos onto the server.
Managing all Digital installations.
Ensure all members have available and working tools
Asset allocation, return and managing thereof
Effective stock requisition as per team requirements and monthly forecast
Conduct Ticket audits
Vehicle administration
Plan and organize vehicle services when needed.
Ensure maintenance gets done as per schedule – i.e. wheel balancing.
Check if all vehicle inspections have been completed on time.
Ensure compliance of vehicle SOP at all times.
Ensure vehicle displays a good corporate image at all times.
Manage repair and maintenance of vehicles with Fleet (quotations and Invoices)
Office administration
Control pay card
Obtain and forward quotations or invoices for approval
Implement and sustain systematic filing
Control neatness and cleanliness of offices and warehouse
Control expense claim process.
Team administration
Complete attendance register & ensure all leave is loaded on leave system
Manage accommodation bookings (negotiate rate and timely bookings).
Implement health and safety procedures.
Facilitate the incident investigation form process.
Ensure route plans are kept updated at all times.
Uniform arrangements
Participate in weekly installation meeting and digital schedule meeting.
Ticket Management
Stock Management
Update regional stock sheets with vehicle and warehouse counts and movement of all Static, Digital and Radio Retail for Spar stock.
Conduct monthly Cycle counts
Keep all recons up to date.
Manage PPE stock.
Minimum Requirements:
Matric / Grade 12 with math’s
Administration/ Project Management/ Office management qualification will be advantageous
2 years Administration experience
Proficient in MS Office suite (basic – intermediate level)
Competencies Required:
Meticulous attention to detail
Ability to multitask
Planning and organisation skills
Teamwork
Good written and verbal communication skills
Problem-solving abilities
Ability to work under pressure
Flexibility
Deadline-driven
If this position sounds like the right challenge for you, you can apply by visiting our careers page at www.zapop.com/careers/. Alternatively you can email us your CV with the Subject Line – Admin Controller (Randburg) to [email protected].
If you have not heard back from us within two weeks, your application was unfortunately not successful.
Kindly note that by submitting your application and documents, you hereby agree to the Terms of the POPI Act for the Company to use and process your personal information for the purposes of the Recruitment process. If you would like for us to remove your information from our database, you are welcome to let us know at any time.
Job Types: Full-time, Permanent
Work Location: In person
Title: Admin Controller (media installations)
Company: Zapop (Pty) Ltd
Location: Randburg, Gauteng
Category:
