Admin Clerk

Overview

Admin Clerk Jobs in Midrand, Gauteng, South Africa at Vector Logistics

Title: Admin Clerk

Company: Vector Logistics

Location: Midrand, Gauteng, South Africa

Permanent

Midrand

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To provide assistance with the upkeep of the general ledger and to assist the fixed assets

controller, as well as responsibility for daily cash administration.

Key Responsibilities

Cash Administration

• Collate daily cash expectations (expected deposits, payments to be made) and calculate the net funding required.
• Prepare the daily cash management report for communication to the Finance team and management.
• Prepare journals relating to cash management.
• Perform weekly bank reconciliations.

Fixed Asset Administration

• Assist the Fixed Asset Controller with the following:
• Review capex requests, and create purchase orders.
• Process asset additions, disposals and transfers.
• Prepare journals for capex invoices for payment.
• Prepare journals for bank allocations relating to the sale of fixed

assets.

• Back up the Fixed Asset Controller

General Ledger Administration

• Process all expense claims received from the Business, raise the relevant journal entries and check claims for relevant approval by line managers and original supporting documents.
• Prepare the Namibia Import VAT schedules for use by the Commercial Officer in completing the monthly return for payment.
• Perform staff debtor account reconciliations for certain business areas and follow up on outstanding expense claim documentation.
• Process sundry creditors invoices, check for relevant approval and GL allocations, and prepare the journal to the general ledger.
• Prepare journals for the regional petty cash expenditures and reimbursements.
• Review petty cash reconciliations for approved petty cash vouchers and supporting documentation.
• Perform sundry debtor reconciliation and follow up.
• Prepare the month end handling fees report for use in the financial reporting packs by the Commercial Officer.

Sundry Creditor/Debtor Administration

• Check payment runs for sundry creditor payments.
• Send remittance advices for sundry creditor payments.
• Process sundry debtors invoices.

Effective Teamwork And Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

Key Relationships

Internal

• Commercial Officer.
• Financial Accountant.
• Financial Manager.
• Regional Administration Controllers and staff.

External

• Internal and external Auditors.
• Suppliers.
• Customers.

Qualifications And Experience

Qualifications, Skills and Experience Required for the Job

• Matric.
• Studying towards an accounting based tertiary qualification would be preferable.

Skills And Competencies

• Verbal and written communication.
• Computer literacy (MS Office skills – Word, Excel and Outlook).
• Logical thinking.
• Analytical thinking.
• Numeracy.
• SAP system.
• Financial accounting principles and practice.

We look forward to hearing from you!