Overview
Admin Assistant Jobs in Eastern Cape, South Africa at Measured Ability
Location: Eastern Cape
Requirements:
Matric
Diploma in HR or Finance
Valid code 08 driver’s license
Ability to take Instructions
Friendly personality
Main Responsibilities:
Assist with reminders of important dates and upcoming deadlines
Sending out emails and responding to queries
Screening of calls
Keeping all filing up to date
Archiving
Attend relevant webinars when required and make notes on changing legislation
(During working hours not always necessary)
Conveying messages to other staff or collecting information from various staff when needed
Review camera footage when needed
Suppliers:
Manual matching of invoices / credit notes to statements
Note any uncaptured / outstanding / missing invoices or credit notes
Calling suppliers for outstanding documents
Collecting COD invoices due for payment noting due dates
Double checking bank details on invoices or banking lists
Dealing with maintenance personnel to get paperwork
Not accepting job cards if there is outstanding issues noted on it
Asking maintenance to follow-up on invoicing when needed
Might assist with capturing work on Sage Pastel Accounting Partner as position progresses
Insurance:
Submitting claims and follow-up on outstanding matters
Meeting with broker if needed
Sending out emails on additions or removals as and when needed
Reviewing of policy documentation if needed
HR:
First point of contact for employee complaints
Assisting with complaints logging
Completion and collection of basic staff documentation like leave
Capturing of hours onto excel (Basic Skills needed)
Assist with paperwork if needed for COIDA
Assist in forwarding info to staff when needed for CHIETA
Capturing staff hours from their timesheets onto spreadsheets
Handing out of payslips, notices or forms to complete
B-BBEE:
Assist with related paperwork – Example:
Sourcing valid BEE certificates
Keep running file of updated info on Suppliers we use
Sit in on meetings or be company representative if needed
Handling of correspondence and paperwork related to any donations
Learnerships – Assist with related paperwork
Bursaries – Assist with related paperwork
Deliver or collect paperwork or arrange delivery or collection of paperwork at various sites
EE:
Sit in on meetings
Draw-up paperwork and make suggested changes
Assist with online EE filing and all related paperwork
POPIA
Maintaining working file
Assist with monitoring & compliance
Online filing when needed and all related paperwork
CSD:
The Central Supplier Database maintenance
Assisting with sourcing paperwork or manual submissions at Metro offices when needed
Requesting rates clearance from relevant municipal department as and when needed
Title: Admin Assistant
Company: Measured Ability
Location: Eastern Cape, South Africa
Category: Administrative/Clerical (Office Administrator/ Coordinator, Data Entry, Clerical, Admin Assistant)
