Overview
Accounts Receivable Clerk Jobs in Johannesburg at PERNOD RICARD SOUTH AFRICA PTY LTD
JOB PURPOSE
Collect outstanding funds from PRSA customers, processes payments; maintain age analysis and customer accounts. Resolve pricing and stock claims timeously.
KEY DUTIES AND RESPONSIBILITIES
New Customer Accounts
Vet all new customer account applications received from Key Account Co-Ordinators
Send to AR Manager for approval
Log ticket to create account once approved
Maintain Customer Information
Customers amending payment terms are accurately captured
Bank codes applied for in the event of amending terms
Original signed sureties obtained and filed in accordance with credit policy
ITC credit reports obtained and filed as per credit policy
Credit terms reviewed and adjusted as a result of customer payment defaults
Payments from debtors collected on time:
Collect Payments and Accurately Record
EFT payments received and allocated
EFT-before-delivery processes followed before orders released
All customer accounts with various payment terms are received and accurately recorded
Overdue accounts actioned
EFT before-delivery and EFT on-delivery payments reconciled daily and follow-up of non-payments within 48 hours from receipt of banking details from warehouse
Credit policy on credit limit is being adhered to
Invoices are paid in accordance with PRSA terms
Banking on Daily Basis
Payments allocated daily to customer accounts
Unallocated receipts/deposits are investigated and resolved weekly
Release Orders
Orders released by deadline as stipulated on SOP
Orders released only if customer account up-to-date and credit limit adhered to
Orders in excess of credit limit released only once approval obtained (as per delegation of authority)
Orders are placed on credit hold and released once account up to date
Contact Overdue Customers
Management of customer accounts to avoid bad debt
Accurate information maintained in the event of debtor non-payment
Customers notified of orders are placed on credit hold
Review and Reconcile Accounts
Key account reconciliations are being completed and sign-off obtained monthly
Rebates, trade advertising and pricing claims deducted by customer recorded and forwarded to management for approval
Accurate processing of journal entries
Reporting Requirements
Debtors age analysis reviewed weekly and continuously updated and maintained
Reports given on queries on customer accounts
Weekly reports given to AR Manager on overdue accounts and stopping of supply
Monthly statements sent to all payment-term customers
Maintaining Customer Online Portals:
Customer requirements
Maintain claims and queries online daily.
Retrieve remittance advice
Retrieve claims
Upload statements on or before due dates.
Send weekly schedules as required
Stakeholder Relations
Productive relationships with internal and external stakeholders maintained
Coordinate with Sales, Warehouse
Internal stakeholders given accurate financial information when required
Pricing queries are passed onto Sales
JOB REQUIREMENTS
Minimum Educational Requirements and Work Experience
Credit Management qualification
5 years’ experience in Accounts Receivable role
Advanced Excel skills
JD Edwards (ERP) experience advantageous
Functional and Technical Competencies:
Management Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Management Information Skills, Planning and Organising
Behavioural Competencies:
Effective Decision Making, Planning and Organising, Teamwork, Communication, Technical Expertise, Big Picture Thinking, Change Management, Making Things Happen, Initiative
Job Posting End Date:
Target Hire Date:
2025-05-01
Target End Date:
Title: Accounts Receivable Clerk
Company: PERNOD RICARD SOUTH AFRICA PTY LTD
Location: Johannesburg
