Overview
Accounts Payable Clerk Jobs in Somerset West at NewSpace Systems
KEY PURPOSE OF JOB
The Accounts Payable Clerk is responsible for managing and processing payments owed by the company to suppliers. This includes verifying invoices, reconciling accounts, and ensuring all transactions are properly recorded in the company’s financial systems
KEY TASKS
Payment Processing: Prepare and process payments to suppliers according to company policies and procedures, ensuring adherence to payment terms and deadlines. Manage prepayments and maintain proper record
Reconciliation: Reconcile monthly supplier statements, account discrepancies, and resolve any payment or billing issues with suppliers. Monitor supplier credit limits. Follow up on Goods in Inspection, Outstanding PO’s and Outstanding GRN’s
Record Maintenance: Maintain accurate records of accounts payable transactions, including invoices, receipts, and payment documentation. New supplier creation on the financial system according to company policies. Effective filing of import documentation needed for international supplier payments
Month-End Closing: Assist with month-end and year-end financial closing by ensuring all payables are accurately recorded and accounted for
Supplier Communication: Communicate with suppliers to clarify payment terms, resolve disputes, and ensure smooth processing of transactions
Reporting: Prepare reports on outstanding payables, overdue accounts, and cash flow for management review
Compliance: Ensure compliance with company policies and financial regulations, maintaining confidentiality and accuracy at all times
Audit Support: Assist with internal and external audits by providing required documentation and supporting the audit process
PREREQUISITES
QUALIFICATIONS & EXPERIENCE
Qualification:
Matric (Grade 12) with Accounting and Mathematics
A certificate or diploma in Accounting, Bookkeeping, or Financial Management
Relevant accounting software certification (advantageous)
Experience & Knowledge:
Minimum of 2–3 years’ experiencein a similar Accounts Payable role
Working knowledge of financial systems and processes
Proficient in Microsoft Excel
Syspro experience will be an advantage
COMPETENCIES & SKILLS
Excellent attention to detail and accuracy
Strong reconciliation and problem-solving skills
Effective time management and ability to meet deadlines
Strong interpersonal and communication skills
Understanding of South African VAT and compliance requirements
APPLICATION
If you meet the requirements of this vacancy, please send your cv to:
[email protected] contact us on+27 (0) 21 300 0160
To learn more about Newspace Systems, visit our website:
www.newspacesystems.com
Job Type: Full-time
Work Location: In person
Title: Accounts Payable Clerk
Company: NewSpace Systems
Location: Somerset West
