Overview
1 X Regional Admin Manager : Pinetown KZN Jobs in South Africa at Rentokil
To ensure Company Policies and procedures are adhered to at all times. To ensure smooth and accurate financial reporting. To provide support to staff on day-to-day functions, maintaining a close and professional relationship with all in the business. To support Operations ensuring effective and efficient planning. To be able to lead the administrative team in a professional manner
Requirements:
KEY WORK OUTPUTS & ACCOUNTABILITIES
COMPANY ACCOUNTING POLICIES
To ensure compliance with Company accounting policies, including:
Portfolio policies
Turnover calculations – verify & confirm i.e. jobs, product sales & credit notes
Depreciation policies
Capitalisation policies
COMPANY ADMINISTRATIVE PROCEDURES
To ensure compliance with Company administrative procedures, including:
Authority levels
Capital expenditure requests
Reporting procedures required by both UK and SA management
Employment and other staff documentation
DOCUMENTATION OF ACCOUNTING AND ADMINISTRATIVE POLICIES
In liaison with the RISA adm manager , to maintain standard divisional accounting and administrative policies which
are properly documented. These should be represented by manuals, modules, memoranda, etc
MONITOR KEY DIVISIONAL / REGIONAL CRITERIA
To monitor at branch and regional level the following aspects and report to the Regional Business Manager
and finance department
NIC including timeous processing of contracts, manual PI’s and losses
Leads recording and verification in conjunction with Contact Centre
Pricing
Job revenue including recording of jobs and timeous processing of invoices
Commission payments
CRC’s progress
Portfolio growth
State of Service
Productivity levels
Customer complaints including recording and timeous actioning
Recovery rates
Stock levels including the scrutiny of monthly stock sheets and balancing to the
Trading Account
Debtors Statistics – bad debt, doubtful debt, future doubtful debt, 90 days %, debtor
days, banking, legal ledger accounts
Credit note validation and timeous authorisation
Timeous banking of cash / cheques and receipt book verification
Expenditure levels
Incentive payments
Branch staffing and verification of annual, sick etc leave quarterly with branches
RBM to be advised of any anomalies, excessive sick leave etc
Branch compliance with all Company procedures
RBM and Branch Manager expenses
ADMINISTRATIVE SYSTEMS
To make recommendations for the improvement / streamlining of administrative systems and assist the RISA Admin
Manager in writing and implementing new policies and procedures
BUDGETING, FORECASTING AND PLANS
To assist the RBM with preparation for budgets, forecasts and plans
MONTHLY TRADING ACCOUNTS
To ensure the accuracy of the branch and regional monthly IDU first run queries
To report and investigate major variances for all branch locations
RBM OFFICE ADMINISTRATION
To be responsible for the RBM’s cost centre expenses where required i.e. purchase orders, cheques, petty cash,
attendance register, vehicle records
SPECIAL PROJECTS
To carry out various projects required by management from time to time, including audit follow-ups, investigations,
sales and service zones etc
AUTHORITY LEVELS
At the discretion of the RBM and DMA
TRAINING
Ensure that all existing and new branch Administration staff are adequately trained and assist with training of
Branch Managers and Supervisors with respect to administration systems and procedures.
LIMITATIONS
You may not, without permission from the RBM:
Authorise credit notes
Accept termination of contracts
Write off bad debts
SKILLS & COMPETENCIES
Numerical acumen
Highly developed communication skills both verbal and written
Ability to lead, direct and supervise action plans
Excellent computer literacy skills
Xcel/ PP/Word/Google, Pivots, VLookup
Ability to work with large volumes of figures and spreadsheets
QUALIFICATIONS & EXPERIENCE
Matric
Tertiary qualification an advantage
Financial Diploma an advantage
Unendorsed driver’s licence
Minimum of 5 yrs in an Administrative managerial or similar role
Title: 1 X Regional Admin Manager : Pinetown KZN
Company: Rentokil
Location: South Africa
